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Human Resource Inventory: A Guide for HR Managers

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Human resource inventory, also known as skills inventory, is a tool that helps HR managers to plan and manage their human resources effectively.

It is a comprehensive list of the basic information on all the employees, such as their education, experience, skills, age, gender, salary-related data, job preference and special achievements. It helps HR managers to identify the current and future needs of the organization, as well as the gaps and potentials of the existing workforce.

Why is human resource inventory important?

human resource inventory

Human resource inventory is important for several reasons:

– It helps HR managers to hire qualified staff for meeting current and future needs of various business departments.

– It helps HR managers to allocate the right employee to the right job, based on their skills and preferences

– It helps HR managers to ensure organizational success by efficient staffing

– It helps HR managers to analyze current deficits and take up the right training programs to bridge the skill gaps.

– It helps HR managers to strategize a workforce plan for future needs of business.

How to create and update human resource inventory?

The process of creating and updating human resource inventory involves the following steps:

– Decide who should be included in the human resource inventory. Generally, inventory is prepared for persons working on important posts, such as executives and some persons from the operative staff.

– Collect information about each employee from various sources, such as records, interviews, appraisals, tests, etc. The information should be relevant to their current and potential job positions.

Prepare a summary statement of information for each employee and keep it ready for consultation. The statement should include factual data as well as remarks about their talent, decision-making ability, training required, specific limitations, etc.

– Appraise the talent catalog and assess the present and future capabilities of each employee. Use some scale or criteria for appraising the employees.

– Update the human resource inventory frequently to ensure it is relevant and useful. Use a system that allows easy access and modification of the information.

FAQs: The Ultimate guide to your questions

Q: What is human resource inventory?

A: Human resource inventory is a comprehensive list of the basic information on all the employees, such as their education, experience, skills, age, gender, salary-related data, job preference and special achievements.

Q: What are the benefits of human resource inventory?

A: Human resource inventory helps HR managers to make better decisions in several areas, such as hiring, allocation, staffing, training and planning.

Q: How to create and update human resource inventory?

A: The process of creating and updating human resource inventory involves deciding who should be included in it, collecting information about each employee from various sources, preparing a summary statement of information for each employee, appraising the talent catalog and assessing the present and future capabilities of each employee, and updating the human resource inventory frequently.

Q: What are some sources of information for human resource inventory?

A: Some sources of information for human resource inventory are records, interviews, appraisals, tests, etc.

Q: How often should human resource inventory be updated?

A: Human resource inventory should be updated frequently to ensure it is relevant and useful.

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